Frequently Asked Questions
Q: What is a Bid and Tender Manager?
A Bid and Tender Manager is a professional responsible for overseeing and managing the entire bid process within an organisation. This role involves coordinating the preparation and submission of bids and tenders in response to requests from potential clients or customers. The Bid and Tender Manager works closely with various teams, including sales, project management, and subject matter experts, to gather the necessary information, develop compelling proposals, and ensure that submissions meet all requirements and deadlines. They play a crucial role in enhancing the organisation's chances of winning contracts by employing strategic planning, effective communication, and a deep understanding of the bidding landscape.
Q: What is a Bid and Tender Writer?
A Bid and Tender Writer is a professional who specialises in crafting compelling written proposals and submissions in response to requests for bids or tenders. Their primary responsibility is to articulate an organisation's capabilities, experience, and value proposition in a way that aligns with the requirements outlined in the bid or tender documents. These writers possess a keen understanding of the specific industry or sector, as well as the ability to communicate complex information clearly and persuasively. Bid and Tender Writers work closely with subject matter experts, project managers, and other stakeholders to gather the necessary information and ensure that the bid addresses all the criteria set forth by the client or contracting authority. Their goal is to create a persuasive and competitive submission that maximises the chances of winning the contract or project.
Q: What is an Executive Summary?
An Executive Summary is a concise overview of a document, report, or proposal that provides a snapshot of its key points, findings, or recommendations. Typically found at the beginning of a document, the executive summary aims to give busy readers, often executives or decision-makers, a quick understanding of the main content without delving into the details. It highlights the purpose, scope, and major outcomes, allowing readers to grasp the essential elements and make informed decisions about whether to delve further into the document.
How long should an Executive Summary be?
There are numerous opinions that exist on the ‘correct length’ of an executive summary. We advise that instead of focusing on the length, ensure that the Executive Summary fulfils its intended purpose. Our suggestion is to determine its length based on the necessary information required to convey the message, all while adhering to essential guidelines, that we will be happy to share with you.
Q: What services does your bid consultancy offer?
Our bid consultancy provides comprehensive services to support your organisation in preparing and submitting successful bids. This includes bid writing, strategy development, document review, and submission management.
Q: How experienced is your team in handling various types of bids?
Our team boasts extensive experience in managing bids across diverse industries and sectors. We have successfully handled bids for government contracts, private sector projects, and international opportunities.
Q: Can you assist with government tenders and procurement processes?
Absolutely. We have a proven track record of navigating government tender processes. Our team is well-versed in the intricacies of government procurement, ensuring compliance and maximising your chances of success.
Q: What is the typical timeline for preparing a bid with your assistance?
The timeline varies based on the complexity and scope of the bid. Generally, we recommend starting the process at least three weeks before the submission deadline. However, we can accommodate shorter timelines for urgent bids.
Q: How do you ensure confidentiality and security of our bid information?
We take confidentiality seriously. Our team is committed to implementing robust security measures to safeguard your bid information. We are open to signing confidentiality agreements to further assure the protection of your sensitive data.
Q: What is your pricing structure for bid consultancy services?
Our pricing structure is flexible and can be tailored to meet your specific needs. We offer options such as hourly rates, day rates, or fixed prices. We can discuss and agree upon the pricing model that aligns best with your budget and requirements.
Q: Can you assist with international bids and tenders?
Yes, we have experience assisting clients with international bids. Our consultancy has a global reach, and we can provide support in identifying opportunities, understanding local regulations, and coordinating cross-border bid submissions.
Q: What sets your bid consultancy apart from others in the industry?
Our consultancy stands out due to our proven success rates, access to sector specialists, and a client-centric approach. We prioritise understanding your unique needs and tailor our services to ensure the highest quality bid submissions.
Q: How can our organisation benefit from outsourcing bid writing to your consultancy?
Outsourcing bid writing to our consultancy offers several advantages, including access to specialised expertise, increased chances of winning bids, time savings for your internal teams, and the assurance of a professionally crafted proposal that meets all requirements.
Q: How is a typical structure for a Government bid organised?
A standard Government bid structure generally consists of two main components: non-price attributes and price attributes. RFPs typically specifiy the scoring criteria and weighting distribution between these two attributes. Suppliers are often provided with templates to streamline the proposal process, and there may be occasional opportunities to include attachments for additional support to enhance their proposals.
Q: Do you offer training or workshops for in-house bid teams?
Certainly, we provide tailored training sessions and workshops for in-house bid teams. Additionally, we've established partnerships with dedicated Business Development trainers to offer comprehensive training. Our objective is to equip your team with the skills and knowledge necessary to elevate their capabilities in bid preparation and submission.
Q: How do we initiate the engagement process with your bid consultancy?
To get started, simply reach out to us via email, phone or fill out a form on the ‘Contact Us’ page. We will be delighted to schedule an initial free-of-charge consultation to discuss your specific needs, assess the bid requirements, and determine the best approach to support your organisation in achieving bid success.
Located across New Zealand & Australia
At Kiwi Bid Support, we specialise in providing expert bid management and tender writing services to businesses across diverse industries. Our team of experienced professionals understands the intricacies of the bidding process and is committed to helping you secure lucrative contracts through precisely tailored bids.
Why you should partner Kiwi Bid Support
1. Proven Track Record: With a track record of securing contracts across diverse industries, we have consistently delivered results for our clients.
2. Industry Expertise: Our team comprises industry experts with in-depth knowledge of various sectors. We tailor our services to match the specific requirements of your industry.
3. Customised Solutions: We understand that one size doesn’t fit all. Our services are flexible and customisable to meet the unique needs of your organisation.